Glossary

1099-G
The tax form individuals receive indicating total UI benefits received and taxes withheld during a calendar year.

ABLE AND AVAILABLE
Individuals who claim UI benefits must be ready, willing and able to work. They must be prepared to start employment immediately and be physically and mentally capable of working in order to receive UI benefits.

ADDITIONAL UI CLAIM
A request filed by a individual, who has established a benefit year that has not expired, to reopen a UI claim after a period of employment since the filing of individual’s last UI claim, provided that benefits were not previously exhausted. One or more additional UI claims may be filed during a benefit year.

ADMINISTRATIVE LAW JUDGE (ALJ)
The IWD official who conducts UI Appeal hearings.

APPEAL
The right of interested parties to challenge a determination on the basis the determination is not legally correct or has been based on incorrect or incomplete facts. All appeals must be in writing, and must be filed by the specified deadline.

APPEAL HEARING
A formal proceeding held by an Administrative Law Judge to consider an appeal of a fact- finding decision concerning benefits or an employer’s tax liability.

ALTERNATE BASE PERIOD
The alternate base period is the four completed calendar quarters prior to the calendar quarter in which a claim begins.

BASE PERIOD
The base period is the first four of the last five completed calendar quarters before the calendar quarter in which the claim begins.

BENEFITS
The amount of UI payments an individual receives each week.

BENEFIT WEEK
A calendar week, it starts at 12:01 a.m. Sunday and ends at midnight the following Saturday.

BENEFIT YEAR
The one-year period beginning with the Sunday in which the valid initial claim for UI benefits is filed. It is during this period the individual may receive up to 26 full weeks of benefits.

BREAK IN REPORTING STATUS
An individual can start and stop claiming weekly benefits as many times as necessary during the benefit year. This is called a break in reporting status. Any break in reporting requires the individual to file another initial claim application to reactivate their claim.

CALENDAR QUARTER
The three-month periods beginning with January, April, July and October. 
1st Quarter – January 1 through March 31
2nd Quarter – April 1 through June 30
3rd Quarter – July 1 through September 30 
4th Quarter – October 1 through December 31

CLAIMING BENEFITS
To receive a benefit payment after filing the initial claim for benefits, the individual must certify their eligibility by filing a weekly claim.

COMBINED WAGE CLAIM (CWC)
An Iowa claim in which the wages earned during a base period in Iowa are combined with the base period wages earned in another state to qualify for benefits or to increase the benefit amounts.

COMBINED WAGE CLAIM TRANSFER (CWC-T)
Iowa wages transferred to another state for use on a UI claim.

COVERED EMPLOYMENT
Work performed for an employer who is subject to the Iowa Employment Security Law and who pays UI taxes. It is also known as insured employment.

COVERED WAGES
Wages paid to an employee by an employer who is required to pay UI taxes.

DEPARTMENT APPROVED TRAINING
An individual attending school or a training course submits a written application to IWD requesting the work search requirement be waived. If the application is approved, the individual must continue to file a weekly claim to receive UI benefits while attending training. If training stops for any reason, the individual must notify IWD and begin making work search contacts immediately.

DEPENDENTS
Any individual who was claimed on the prior year’s income tax return.

DETERMINATION
A decision on a request for insured status, a UI claim for benefits, or any UI issue.

DETERMINATION DATE
The date a determination is made.

DISASTER UNEMPLOYMENT ASSISTANCE
A individual becomes unemployed as a result of a declared disaster and lacks the necessary earnings to qualify for an unemployment insurance claim, the individual may be eligible to receive benefits based on non-covered wages.

EFFECTIVE DATE (Benefits)
The date the individuals benefit year begins. UI claims always begin on a Sunday. Usually, it is the Sunday of the week in which the UI claim is actually filed.

EMPLOYMENT APPEAL BOARD
On appeal, the Employment Appeal Board reviews UI benefit decisions made by an IWD ALJ. It is appointed by the governor and confirmed by the Iowa Senate. One member represents employers, one represents employees, and one is a representative of the public. Located in the Department of Inspections and Appeals.

EXCESSIVE EARNINGS
An individual has earned excessive earnings if they earn $15.00 over their WBA. For any week with excessive earnings, they will not receive a benefit payment. If an individual reports excessive earnings during four consecutive weekly claims, the claim will need to be reactivated before payments can resume.

FACT-FINDER
An Iowa UI Division employee who makes determinations of eligibility on a UI claim.

FACT-FINDING INTERVIEW
An informal interview, usually held over the phone, in which both the individual and employee present information regarding the initial claim.

FEDERAL CLAIM
A claim in which there are wages earned from a Federal employer during the base period. IWD will send a request to the Federal employer to determine if the wages can be assigned to Iowa to be used on a claim.

FRAUD
The willful misrepresentation or nondisclosure of a material fact by a individual for the purpose of obtaining benefits to which the person is not entitled.

INITIAL UI CLAIM
An application by a worker for a determination of eligibility for UI and computation of weekly and maximum benefit amounts.

LAG QUARTER
The calendar quarter immediately before the quarter in which the UI claim is filed.

MAXIMUM BENEFIT AMOUNT (MBA)
The total amount of UI benefits available to an individual during a benefit year. 

MILITARY CLAIM
A claim in which there are military wages earned during the base period. The individual must have served on active duty in the Armed Forces or served at least 90 consecutive days of active service in a US Military Reserve Force. The individual must provide the agency with their DD214 (member copy 4) to determine their eligibility.

MONETARY ELIGIBILITY
Eligibility for UI benefits based on the gross insured wages paid to the individual in the base period. The maximum and minimum benefit amounts are determined by law and are subject to change each year. 

OVERPAYMENT
UI benefits received by an individual who was not entitled because of disqualification, earnings or for other reasons.

PROTEST
A notice to IWD about a potentially disqualifying eligibility issue for UI benefits. Protest on a claim may be initiated by the employer, the individual claiming benefits, or by IWD.

REACTIVATION
Any break in filing weekly claims (break in reporting status) will require the individual to file another initial claim application during the week they want to start collecting benefits again. Any employment during the break must be reported. 

REFUSAL
Individuals may be disqualified for failing to accept an offer or referral of suitable employment.

REGISTER FOR WORK
This is a requirement for most individuals who are not attached to an employer or a union. All individuals are required to complete a registration on IowaJobs.org. Failure to register for work can result in denial of benefits.

REPORTING EARNINGS
If an individual worked during a week they are filing a weekly claim for benefits, they must report gross earnings/wages (before tax and payroll deductions). Earnings should be reported during the week they are earned even if payment has not been received yet. Individuals should report their full amount of earnings and IWD will calculate any deductions that may apply.

REQUALIFICATION
A process by which a individual may establish eligibility for UI through reemployment following a determination of ineligibility and a period of disqualification.

SECOND BENEFIT YEAR
To be eligible for a second claim year, individuals must earn wages in covered employment of at least eight times their weekly benefit amount since the effective date of their previous unemployment claim. 

SELF-EMPLOYMENT
Income from self-employment is not considered wages and is not deducted from unemployment insurance benefits. However, eligibility requirements must still be met. This means the individual must be able, available, actively looking for work and willing to accept suitable work. If it is determined self- employment prevents an individual from accepting suitable work, they may be disqualified due to being unavailable for work.

SEVERANCE
When an employer pays a laid off worker for dismissal, termination, or separation and includes wages in lieu of notice. This is 100 percent deductible.

TRAINING EXTENSION BENEFITS
A individual attending school or a training course in a high demand occupation may apply for 
Training Extension Benefits (TEB) to receive an additional 26 weeks of UI benefits. Application for TEB must be submitted in writing to IWD before the UI claim expires and is only payable after all other UI benefits are exhausted.

TRADE ACT
Programs available for individuals who are unemployed or underemployed as a result of increased foreign imports.  An employer must be certified as Trade eligible by the US Department of Labor.

VALID UI CLAIM
An application for UI benefits that meets all the eligibility conditions specified by the law and establishes a benefit year.

WAGES
All compensation for personal services in cash or other medium unless specifically excluded from 
the definition of wages in Section 96.19(41) of the Iowa Code.

WEEKLY BENEFIT AMOUNT (WBA)
The amount payable to an individual for a payable week of unemployment.

WEEKLY CLAIM
A claim filed every week to receive UI payments once an initial claim has been filed. It is also 
known as “weekly certification”.